Oral Presentation Guidelines
Speaker Ready Room
-- Room 613 - Washington Convention Center
The Speaker Ready Room will be open Friday, May 8 –
Tuesday, May 12.
All speakers should check their presentations in the
Speaker Ready Room at least 4 hours in advance to verify
they will be presentable on the computers provided.
Presenters electing to use their own Mac computers for
presentation must ensure equipment compatibility (see
Information and Instructions
rooms will be equipped with a data projector and a PC,
as well as a lavaliere microphone, table microphone and
should arrive in the session room ½ hour before their
session begins. Please note: session rooms do not
have Internet access.
preparing your presentation, please use standard fonts (e.g.,
Times New Roman, Arial, Verdana, and Tahoma). Only those
fonts provided in the basic installation of Windows are
included on the computers in the session rooms. Unusual
fonts may not translate. If you are using a font that is
not standard, it should be embedded into your PowerPoint
presentation. Microsoft provides
a utility to determine if a font can be embedded --
will be provided in all of the session rooms. If
speakers have presentations on a Mac, the A/V Team will
work with them to transfer their presentation from their
Mac to the PC to make sure it is functional before their
session begins. Ample time must be allotted for
this conversion. Mac users MUST come to the
Speaker Ready Room at least 4 hours prior to their
your presentation on a Windows readable USB flash drive
or CD-ROM. DVDs may be used but need to be tested.
standard presentations at the Speaker Ready Room at
least 4 hours in advance of speaking.
any external files utilized, e.g. movie files, in
the same folder as your presentation. Copy the entire
folder to the USB flash drive or CD ROM/DVD.
your presentation on a separate PC compatible computer
to ensure that the fonts are standard and components
such as movies are included rather than merely linked in
operating system on the session room PCs will be Windows
XP Professional, and software will include: Microsoft
Office XP, Adobe Acrobat Reader, QuickTime*, Windows
Media Player, Flash Player.
additional processing time that may be required, ALL
Quick-Time users must come to the Speaker Ready Room at
least 24 hours
before their session to test their presentation.
We recommend that presenters bring a backup of their
presentation on an alternative storage medium to cover
the possibility of luggage loss, theft, and/or
You do not need to bring your own laptop to the meeting
However, if you would prefer to use your own laptop for
your presentation, the A/V Team will work with you to
get it connected in the session room. IMPORTANT:
If you intend to use a Mac during your presentation, you
must bring a doggle adapter, which allows the
data signal to be compatible with our LCD projectors.
THESE ADAPTERS WILL NOT BE PROVIDED AT THE MEETING.
If you have any questions or concerns about using your
personal laptop during your session, please do not
hesitate to contact our A/V specialist, Steve Mirsky at
before the meeting.
Slide or overhead projectors will not be provided.