As part of security procedures, many applications
for visas are sent to the State Department for a
security review. The website for the State
You can also
visit the "International Visitors Office" website at
traveling to the United States are advised to apply
for a visa as early as possible
(at least three
months or more before visa is needed). To
the earliest that
you may apply for a visa, please check with your
local U.S. consulate or embassy by visiting
Because of the
number of visas being processed and the need for
thorough review, visa processing can take 8
weeks or longer, especially for those countries that are on
the State Sponsors of Terrorism List. Attendees from
these countries should start the application process
at least 6 months
in advance of the meeting.
will not be issued after April 7 for denied
To assist you with the
Visa application process:
Ask for a
letter of invitation to attend at least four (4)
months prior to the meeting (see below for further
Apply for visa
well in advance. For
countries that are on the State Sponsors of
Terrorism List, the State Department suggests
applying for a visa six (6) to eight (8) months in
entire trip itinerary, including travel to any
countries other than the United States, at the
time of visa application.
of travel plans is contingent upon early approval
of the visa application, specify this at the time
of the application.
of professional status.
brochure and letter of invitation.
evidence that you are intending to return to your
country of residence. This includes such things
▪ family ties in
current country of residence
▪ bank account(s)
▪ an employment
contract or statement from employer showing that
position will continue after the dates of the
vary by passport-issuing country and citizenship
(not merely residency).
whose applications have not been approved 30 days
after the interview should complete an on-line
questionnaire for assistance. The questionnaire
can be found at
You will be asked to name the meeting (IMMUNOLOGY
2009) and explain the purpose of your visit.
to view a step by step guide to the visa
HERE for information regarding visa wait
Requesting an Invitation Letter
For security purposes, letters of invitation may
only be sent to individuals who have registered
for the meeting. Once your registration is
complete, please contact Josie Leftwich at
firstname.lastname@example.org to request a personalized
letter of invitation.